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Four chances in a year to enrol – need not wait for 1st January qualifying date only

17+-year-old youngsters can now apply in advance for having their names enrolled in Voter’s list and not necessarily have to await the pre-requisite criterion of attaining the age of 18 years on 1st January of a year.  ECI led by Chief Election Commissioner Shri Rajiv Kumar and Election Commissioner Shri Anup Chandra Pandey has directed the CEOs/EROs/AEROs of all States to work out tech-enabled solutions such that the youth are facilitated to file their advance applications with reference to three subsequent qualifying dates i.e. 01st April, 01st July and 01st October and not just 1st January. Henceforth, the Electoral Roll will be updated every quarter and eligible youngsters can be registered in the next quarter of the year in which he/she has attained the qualifying age of 18 years. After getting registered, he/she will be issued an Electoral Photo Identity Card (EPIC). For the current round of annual revision of the electoral roll, 2023, any citizen attaining the age of 18 years by April 1, July 1 and October 1 of 2023 can also submit an advance application for registration as a voter from the date of draft publication of electoral roll.

The Election Commission of India, in pursuance of the legal amendments in Section 14(b) of the RP Act 1950 and consequent modifications in Registration of Electors Rules, 1960, has initiated the process of bringing about necessary changes for the preparation/revision of electoral roll of Assembly/Parliamentary Constituency. It may be recalled that on the recommendations of ECI, the Ministry of Law & Justice recently amended the RP Act to provide for four qualifying dates i.e., 01st January, 01st April, 01st July, and 01st October as eligibility for youngsters to register in electoral rolls as opposed to the earlier single qualifying date of 1st January only.

As per existing policy, revision of electoral rolls concerning 1st January of the coming year as the qualifying date was done normally in the later part of each year in all States/UTs (normally in the last quarter of a year) so that final publication of the electoral rolls is made in the first week of January of the succeeding year. This meant that a large number of young persons who completed 18 years after 1st January had to wait for the Special Summary Revision of the next year for enrolment and were not able to participate in elections held in the intervening period.

The Commission has also made the registration Forms more user-friendly and simpler. The newly modified Forms will come into force on 1st August 2022. All applications (claims and objections), in old forms, received before 1st August 2022 will be processed and disposed of and in such cases, there is no need to file applications in new forms.

The Commission has ordered an Annual Summary Revision concerning 01.01.2023 as the qualifying date in all States except the Poll Going States. All the pre-revision activities are undertaken by the Commission’s existing instructions and guidelines and Manual on Electoral Roll, 2016 and Manual on Polling Stations, 2020. The revision and pre-revision activities are done in such a manner that the Electoral Rolls are finally published much before National Voters’ Day (25th January of every year) so that EPICs are generated for new electors especially young voters (18-19 years) can be distributed to them in a ceremonial manner on the day of NVD.

Pre-revision activities include Rationalization/Re-arrangement of Polling Stations; Removal of discrepancies of demographically/Photo Similar Entries; Preparation of Supplements and integrated draft roll concerning 01.10.2022 as the qualifying date. Commission has directed to take all efforts to ensure 100% removal of DSEs/PSEs from the electoral roll and discrepancies in EPICs during the current round of pre-revision activities.

The revision activities to begin in November include the disposal of claims and objections received after the publication of the integrated draft electoral roll. Under the Special Summary Revision, a one-month period is available to file claims and objections in the draft electoral roll. Special camps will be organized by CEOs on weekends for which the date will be publicized by concerned CEOs. The final electoral roll will be published on 5th January 2023.

Polling Station Rationalization

As part of the Annual Summary Revision, polling stations, having more than 1500 electors, shall be rationalized/modified as per the given schedule and before the draft publication of electoral rolls by instructions contained in Manual on Polling Station, 2020.  A new Polling Station shall be created only after rationalizing the sections to the adjacent Polling Stations to the possible extent. Other objectives of the rationalization of polling stations are to group all the family members and neighbors in a section.

EPIC-AADHAR linking

For linking of AADHAR number with Electoral Roll data, provision has been made in the modified registration forms to seek Aadhaar details of electors. A new Form-6B has also been introduced for collecting the Aadhaar number of existing electors. However, no application for inclusion of name in electoral roll shall be denied and no entries in electoral roll shall be deleted for the inability of an individual to furnish or intimate Aadhaar Number.

It has been emphasized that while handling the Aadhaar number of the applicants, the provision under Section 37 of the Aadhaar (Targeted Delivery of Financial and other Subsidies, Benefits and Services) Act, 2016 must be adhered to. Under no circumstances should it go public. If the electors’ information is required to be put for public display, the Aadhaar details must be removed or masked.

A Time bound drive is being started w.e.f. 01.8.22 for collection of Aadhaar numbers of the existing electors. Furnishing of Aadhaar numbers is purely voluntary. The objective of the program is to establish the identity of electors and authentication of entries in the Electoral Roll

Deleting Repeat/Multiple Entries from Electoral Roll

Detailed Procedure of Deletion of Repeat/Multiple Entries has been specified. In repeated/multiple entries reported by individual citizens, BLAs of political parties, or RWA representatives, field verification is mandatorily done in every case. The name of the elector would be deleted from the electoral roll only at the place where he/she is not found to be ordinarily residing.

Field Verifications and Superchecking for Healthy Electoral Roll

To improve the health of the electoral roll, the Election Commission has emphasized the need for field verification by the Booth Level Officers. There is a mechanism for supervision and checking for enforcing strict accountability of the work performed by different levels of electoral machinery, such as Supervisors, EROs, and AEROs by field verification. Similarly, DEOs, Roll Observers, and CEOs also check the work done by EROs before the final decision on claims and objections is taken. Besides, Officers from ECI and O/o CEOs are also deployed to further random checks and to supervise.

Participative Process- Involving Blas

To ensure more involvement of political parties, the Commission has allowed Booth Level Agents (BLAs) of recognized political parties to file applications in bulk, subject to the condition that a BLA shall not submit more than 10 Forms to BLO at one time/in one day. If a BLA files more than 30 Applications/Forms during the entire period of filing claims and objections, then the cross verification must be done by ERO/AERO themselves. Further, the BLA will also submit a list of application forms with a declaration that he has personally verified the particulars of the application forms and is satisfied that they are correct.

About Editor in chief

Ashok Palit has completed his graduation from Upendranath College Soro, Balasore and post graduation from Utkal University in Odia Language and literture.. He has also carved out a niche for himself as a scribe of eminence after joining the profession in 1988. He is also an independent media production professional. He brings loads of experience to Advanced Media, Ashok Palit as a cineaste has been active in film criticism for over three decades. As a film society activist, he soared to eminence for his profound commitment to the art film appreciation and aesthetics of cinema. His mode of discourse is often erudite but always lucid and comprehensible marked by a perfect acumen so rare in the field. A film aesthete with an immense fond of critical sensibilities, he wrote about growth and development of odia cinema in New Indian Express, The Times of India, The Hindustan Times, The Asian Age and Screen. He has been working as an Editor for Cine Samaya from 2002-2004.. He had made solid contribution on cinema in many odia Dailies and weekly such as Samaj, Prajatantra, Dharatri, Samaya, Satabadi, and weekly Samaya.
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